To be able to export, you must first have made an exporter self-diagnosis, from that result you will build an export plan that includes the legal and documentary procedures to be able to export, basically finding the following:
1. Registration in the chamber of commerce
This inscription must describe the corporate purpose and what it will develop in the national and international market
2. Be registered in the Single Tax Registry – RUT.
In Colombia a natural or legal person can export, however, keep in mind that there are some companies that carry out foreign trade logistics processes such as customs agencies, logistics operators among others who prefer to work with legal persons because they have procedures and protocols that they do. the most agile and secure operations. In both cases, they will need to be registered in the single tax registry as a customs user.
Except: Non-resident foreigners, diplomats, diplomatic, consular and technical missions accredited in Colombia, those subject to the goods and travelers regime, non-resident international transporters, natural persons recipients or senders of goods under the modality of postal traffic and urgent shipments, except when they use the modality for the import and / or export of commercial expeditions.
3. Registration with the control authorities
Depending on the tariff subheading of each product, you must review the prerequisites to be able to export, for example; If you are going to export a fresh food such as banana, avocado, pineapple, lemon among others, the property where it is grown must be registered with the Colombian Agricultural Institute ICA, as an exporting property, as well as the packing plant as “Vegetable packing plant for export fresh “and the exporter as” fresh vegetable exporter ”before the ICA. If you want to export fishery and aquaculture resources, products or by-products, the exporter, the farm or farming center and the packing house must be authorized by the National Aquaculture and Fisheries Authority AUNAP. Therefore, you should review the legal requirements to bear in mind prior to exporting like this; ICA (Animal and Plant Health), INVIMA (Medicines, Food, Cosmetic Products), Ministry of the Environment, Housing and Territorial Development (Preservation of Wild Fauna and Flora), Secretary of the Environment (Wood and Seeds), INGEOMINAS (Precious Stones, Emeralds and Precious Metals), Ministry of Culture (Art, Culture and Archaeology), etc.
4. Certificate of origin
If the product you are going to export is included in a free trade agreement and meets the negotiated origin requirements to obtain tariff benefits in the destination country, you must process the DIAN certificate of origin with the Directorate of National Taxes and Customs. demonstrate or comply with the regulations established in the corresponding commercial agreement.
5. Sanitary registration or good views
According to the product to be exported, you must review prior to export the necessary sanitary or good records, such as “Phytosanitary Certificate for Export”, “Certificate of Sanitary Inspection – CIS” among others.
6. Commercial invoice and / or international sales contract
All negotiation process must be formalized with a document that certifies what has been agreed between the parties, either an invoice and / or an international sales contract.
7. Packing list
The packing list is optional, you can use it when the product deserves it to have control of its packaging, either because they have multiple models or references, this facilitates logistics at origin and destination.
8. Other documents required for the exporting product
You must first know very well the entry requirements of your product in the destination country so you do not import yourself, in most cases it is the same client who requires it. In some countries, specific quality certificates are needed, international certifications in good agricultural practices, manufacturing, environmental or social regulations that, although in all cases are not restrictive for their entry to other countries, they do influence the sale price. (Certified Global GAP, Fairtrade, Koshe, Usda Organic, IFS Food, FDA, among others)